PDF signing by Webway

Sign here.

Upload a PDF. Drop signatures, initials, dates and text anywhere on the page. Send it to whoever has to sign, in your team or outside it. They sign in the browser, and you download the finished PDF.

For repeat paperwork: turn a patient or client form into a reusable template, send a private phone link, or keep it ready on a reception tablet.

Pick a package Watch it work

No app to installSigners need no accountWorks on phonesReusable forms

SIGN HERE INITIAL HERE

Creative Services Agreement - Kestrel.pdf

How it works

Three steps and it's signed

These are real recordings of Webway Sign, at one and a half times normal speed. No mock-ups.

Click any clip to watch it full size

Draw it once. Drop it anywhere.

Draw your signature with a mouse, trackpad or finger, type it, or upload a photo of it. It's saved to your account and ready for the next document.

Signature, initials, date and text fields
Place at a corner, or on every page at once
Photographed signatures lose the white paper behind them

YOU

CSA-2026-0417 · page 2 of 2

Mark who signs where. Hit send.

Pick a colleague from your team or type in anyone's email. Every field you drop is theirs to fill. They get an emailed link, and you watch the status change from Awaiting others to Completed.

Add a note, a password or a limit on how often the link opens
Required fields they can't skip
Choose whether signers can download the finished copy

THEM

Photography Model Release - Bo-Kaap.pdf

They open a link and sign.

No account and no download. The dashed boxes are theirs: sign, type a name, add the date, then press Finish. When the last person finishes, the document is marked complete and you get an email.

Signers can only fill in their own fields
A list of their fields with how many are still left
One tap opens a text field or signature pad
Download the finished copy here when the owner allows it
Your original PDF is never altered

DONE ✓

Mutual NDA - Kestrel Freight.pdf · signing as Ruan

For repeat forms

Ask once. Use it again.

For physio practices, doctors' surgeries and any business that asks the same questions every day, templates turn a paper form into a repeatable workflow.

1 · Build

Upload the form you already use

Upload a PDF or a photo of a printed form. Check the suggested questions, set the answer order, and publish it once.

2 · Send

Give each client a private link

Clients complete the form on their phone without an account. The link can open the same form as many times as your practice needs.

3 · Receive

Keep it ready at reception

Authorise a practice tablet once and let clients complete the selected forms before an appointment. Answers become documents in your library.

REPEAT IT

Oak Street Physiotherapy · upload → client's phone → completed form

Screens

Take a proper look

Real screens from a sample practice, showing documents, teams, reusable forms and the client experience.

Click any screenshot to enlarge, then click again to zoom in

Document list showing drafts, documents awaiting others and completed documents, with signer avatars and progress bars — 01 See what's signed, who you're waiting on and where it's filed

A completed lease with two signatures, names and dates on page two, and both signers marked Signed — 02 Completed: everyone signed

The signing page an outside party sees, with their three required fields listed — 03 The signer's view: tap a field and get on with it

Team page listing members with view and edit permissions — 04 Choose who can view and who can edit

Form templates screen with upload area and live templates for new patient registration, consent to treatment and return-to-work assessment — 05 Turn a repeated paper form into a reusable template

Reusable form builder with field palette, question outline, form page and selected field inspector — 06 Check questions and answer types before publishing

Client-facing form on a phone with progress, a required name field and selectable answers — 07 Clients complete the same form privately on their phone

Reception tablet welcome screen for Oak Street Physiotherapy with a Complete forms button — 08 Keep selected forms ready at reception

Documents shown as a grid of page previews — 09 Grid view, when you'd rather see the pages

On a phone

Signed on the taxi ride home.

The signing page works on a phone screen, and the signature pad takes a finger. Tap your own field to fill it, then download the finished copy when it’s available.

Signing page on a phone, top of a freelance contract

The details

The small print, but good

Placement

Three ways to place a field

Drag a tile onto the page, snap it to a corner, or put it on every page at once. Each page is sized on its own.

Signatures

Draw, type or upload

Upload a phone photo of your signature. The paper background is removed and the image is trimmed to the ink.

Signers

Anyone can sign

Send to colleagues or to people outside your organisation. A link is all they need, and you can lock it with a password.

Guard rails

People fill only their own fields

A signer can't move, delete or take over anyone else's field, whatever their browser sends.

Originals

Your PDF stays untouched

Every download is rebuilt from the file you uploaded, so reopening a document keeps every field editable.

Accuracy

Ink lands where you put it

Rotated pages, offset crop boxes and "editing restricted" PDFs all sign properly.

Teams

View or edit, per person

Change someone's permissions or disable their account, and it applies on their next click, not their next login.

Folders

Keep a busy library tidy

Create folders for clients or projects, search the folder tree and move a document from its editor. Folder access follows the same view and edit permissions as the document.

Signing

Fewer clicks for signers

On the signing page, a tap on a text or date field starts typing and a tap on a signature field opens the pad. Signers never see the owner's editing controls.

Tidy

Nothing left behind

Delete a document and its pages, previews and signature images go with it.

Security & privacy

Your documents stay yours

Contracts carry names, ID numbers and bank details. Only the people you choose should ever see them, so Webway Sign is built that way.

Encryption

Encrypted on disk and on the wire

Every PDF you upload, every page preview and every signature image is encrypted with AES-256 before it is saved. Every connection uses HTTPS.

Location

Kept in South Africa

Your documents and the Webway Sign database are stored on servers in Johannesburg.

Separation

Walled off by organisation

Each request for a document is checked against your organisation in the database. Another customer can't open it, even with its address.

Links

Signing links that expire

Links stop working after 30 days unless you choose 7, 14, 90 days, a year or never. You can also add a password and a limit on how many times a link opens.

Guessing

Wrong guesses get locked out

Five wrong passwords lock a signing link, or sign-in to an account, for 15 minutes.

Audit

See who opened it

Every document keeps an activity log of who opened, signed and downloaded it, when, and from which IP address.

Access

Our admins see counts, not contracts

Webway's admin screens show how many people and documents an account has, and have no way to open one.

Deletion

Deleted means deleted

Delete a document and its file, page previews, the signatures on it and its activity log are removed with it.

Sign-in

Two-factor sign-in for your team

Anyone signing in with a password can turn on an authenticator app and recovery codes, and a team admin can require it for everyone. (The account that signs in through the Webway portal uses the portal's own sign-in instead.)

Sealed

Every download is digitally sealed

Each PDF you download carries a digital signature, so a PDF reader can show whether the file has changed since Webway Sign produced it. The seal's certificate is published at /seal-certificate.cer for anyone to check.

Certificate

A certificate of completion

Once everyone has signed, the download gets an extra page recording the original file's fingerprint and, for each person, when they opened and signed it and from where.

Cancellation

Cancel, and your data is deleted

When a Webway Sign service is cancelled or terminated, its documents, signatures, activity logs and every user account on it are deleted immediately, with no grace period to change your mind.

Packages

Pick one and sign up

Every package includes unlimited documents and unlimited signers. You pay by team size.

Questions

Before you sign

Do the people I send documents to need an account?

No. Each signer gets their own private link by email. If they're already on your team, their saved signature is ready to use.

Can I use the signature I already have on paper?

Yes. Photograph or scan it and upload it. Webway Sign removes the white background and trims the image to the ink, so it doesn't paste a white box over your document.

What happens to the PDF I upload?

It is never modified. Fields are stored separately, and every download builds a fresh copy from your original, digitally sealed so any change made to it afterwards can be detected.

Can I stop a link being forwarded around?

Every link expires, after 30 days unless you pick another period. You can also set a password, shared with the signer some other way, and a limit on how many times the link can be opened. You decide whether signers can download the finished document, and the activity log shows every time the link was opened and from where.

Who can see the documents I upload?

Only people in your organisation with view or edit access, and the signers you send a document to. Files are encrypted on disk and stored in South Africa. Webway's admin screens show how many documents you have, never the documents themselves.

Can my team share documents without everyone editing them?

Yes. Give each person view or edit access. Editors can upload, place fields, send and delete documents. Viewers can open and download them. The same permissions apply to folders, so a shared library stays easy to manage.

Can we use the same form for every patient or client?

Yes. Upload a PDF or photo of the form as a template, check the questions and publish it. Send the template's private link to clients, or put selected templates on an authorised reception tablet. Each completed form becomes a document in your library.

What happens to my documents if I cancel?

When your Webway Sign service is cancelled or terminated, its documents, signatures, activity logs and every user account on it are deleted immediately. There's no grace period, so keep a copy of anything you still need before that happens. See our privacy page for more.

Is a Webway Sign signature legally valid?

South Africa's Electronic Communications and Transactions Act recognises electronic signatures for most agreements. Some documents require what the law calls an "advanced electronic signature", which needs an accredited provider and Webway Sign is not one, and a few — such as wills and agreements for the sale of land — aren't suitable for an electronic signature at all. The certificate of completion and digital seal on every document help show what happened and when, but we're not lawyers: get advice on any document where this matters.

Your turn.

Tell us how big your team is and we'll have your workspace ready to sign.

Get Webway Sign